Project Resource Allocation Matrix (PRAM)

Project Resource Allocation Matrix (PRAM) is the cornerstone of any resource management solution.  It shows all allocations on a single page in the form of a table.  And you can quickly see the project sizes, as well as which resources are over and underutilized. Row total shows you the total allocation of the resource for all the projects and the column total shows you the number of resources allocated to that particular project.   Hover for More Information When you hover on any Resource, you can see all the projects highlighted about which that person is allocated.  Similarly, when you hover on any project, you can see all resources highlighted that are allocated for that project. When you hover on any cell, you can see the details about the resource allocation for the project, including the extent and the dates.   Quick Allocation – Just Double Click! Just double click any cell, and a popup appears using which you can quickly allocate a resource to the project.   Timeline of Resource Allocation – Look into the Past, or the Future You can see the resource allocation from the past, as well as into the future.   Download as CSV You can download the CSV version of the resource project allocation matrix and use it to play around with the data in your favorite spreadsheet program, such as Excel....

Resource Planning Grid

Resource Planning is the key place for the Resource Manager where you can see all the staffing gaps at once.  Project Managers can enter their resource plans in specific projects, and the Resource Managers can go to this dedicated page to find all information at once.  You can compare that to how many offers you have already made to candidates from outside, and how many have already accepted the offers. In a nutshell: With Resource Planning Grid, you always know how many resources you need, where you need them, and for how long.  ...

Resource Utilization

Utilization of resources is always a point of concern for every service organization. Keeping the definition as simple as possible utilization is calculation of time spent on working. With BizMerlin resource utilization report, you can easily get the information about the time your resources spend on some projects and tasks. You can generate current month’s utilization report in a tabular format which gives you an overview of a resource’s utilization in percentage and the time (in hours) used by him/her from total hours (working hours in current month). The time actually spent by user on some task is determined by the timecard the user has filled. The default utilization report is very simple but factual. It is total hours worked divided by total hours in a week. This report is useful for the following reasons: To know how the resources time is being used To know about a resource whose time is not properly utilized and allocate them to some project To accurately engage in resource and budget planning BizMerlin provides you with the accurate, concise and timely information about your resource utilization which can be used by your company’s executives for business decisions. Read about our Resource Management Process....

Processes to build your start-ups strong and healthy

Five Processes that all businesses especially Start-ups must have: 1. First look inside, and then look out: It is a very natural urge for each organization to grow big in numbers both in terms of revenue and employees. Whenever they win a new project or a new client, the first step is to induct some more resources who can handle that extra piece of work. Now, here the smart managers must pause and think to execute control over unnecessary hiring. This can be easily done if the organizations establish one central process or a system to log in the skillsets of each of the resources so that whenever the need be the different departments of the organization can borrow the resources. The easier version will to have a simple skill matrix in excel or doc but since we are in the year 2013, investing small amount of money to have a little bit sophisticated skill matrix would be a nice idea. The best case scenario will be where each of the department enters their requirements of the required resources not in terms of positions but skill sets. HR must then try to identify the resources first from within the organization itself and when no matching skill set is identified inside, that is when they must begin to look outside for recruitment. In nutshell, they must have agile resource allocation process.   2. Optimal resource utilization: Today’s competitive and enterprising industry requires that all businesses especially start-ups must optimally use all of its resources. Usually in large organizations, a large number of people are overburdened and a much larger number is...

Is your HR manager empowered enough to think strategically?

Is your HR only thinking about payrolling and timesheets? Can your HR manager make or help make right choices for recruitment of new candidates? Is she aware of the staffing projections of the resources and the current allocations of the projects? Does she know how many people will be freed from the projects or absorbed in the projects in the coming months? If not, try BizMerlin for free. To deliver more business value, technology must support HR and recruitment team for real-time data of resource allocation. This strengthens the process improvement and they will spend less time on traditional administrative activities and more time on strategic planning for optimal resource utilization. This has also been documented by Dr. Anthony Hesketh of Lancaster University Management School. It has been found that “87% of HR directors now have a place on companies’ executive management committees, while 40% have a seat on the board.” More and more organizations are recognizing the fact that HR plays a broader role in steering the organization towards growth and success. But this is possible only when HR takes time to look outside the conventional day to day activities of time and leave management and reporting. With BizMerlin, there is absolutely no need to ask for the report. Reports and analytics are always ready, and available to all the decision makers have it ready all the time.  They can pull out the reports as they need, print or save as PDF/CSV. That also means that the organization is very transparent and there is free flow of information available between the various departments and the decisions are taken...