Resource Management Process
Challenges and SolutionsAbstract
Resource management is a process of managing and using an organization’s human resources optimally so that no resource is underutilized or over utilized. An organization’s growth and ROI is directly proportional to utilization of its time and human resources and this is especially true for the organizations that provide services to others. Some of the basic questions that most service providers have to explore before allocating the team members on the project are:
BizMerlin Resource management tool help in allocating the resources in a most efficient manner to your projects and helps in decision making of hiring and staffing for projects.Challenges
The ever evolving business landscape indicates that the HR departments are no longer confined to employee timesheets, trainings and employee benefits. There has been an indication of paradigm shift happening towards making HR teams a strategic partner in decision making. Despite the recession, many organizations with strong service verticals have recognized the need to invest in systems that track, manage and forecast the resource allocations.Figure 1: Actual team
Resource Allocation and Forecasting
Resource Allocation is a function of Project Start date, project end date, skill set required, percentage of involvement required.
In a simple case scenario, an organization may have multiple projects running and those projects may not be sharing the resources at all. A little more complex situation would be when the resources are shared in some proportions and those numbers are published regularly so that someone can analyze the utilization numbers. But what would happen when the number of projects are huge and size is also humongous especially like federal projects involving more than 100’s of team members. The dynamics of such projects are very difficult to manage manually. The project costs can sharply rise where the resources are underutilized and actually very difficult to calculate who bears the losses.
Hence there is definitely a need to manage and forecast the resource allocation. BizMerlin allows that a user can be allocated to one or more projects with different allocations in percentage and for different intervals of time. At the same time it can be analyzed which team member is already overcommitted or out of the users on bench which all can be used for a project based on skill set matrix. It is so amazing if a team member’ s present as well as past and future allocations to the same project are available on the same page. If a positive value is generated by calculating the staffing gaps report (which is the difference between planned and actual available resources) a corresponding position can be opened and then recruitment process can be initiated for that position. Each interviewer can make the evaluations for the candidates and finally an offer can be made based on these assessments. So, BizMerlin provides a smooth and step by step process of planning and management. The following graphical representation makes it all the more clear.Figure 2: Complete Resource Management process
Major components of Resource management process
A project's resource plan contains the profiles of the resources required, a count of each profile and the required begin and end dates. While creating a resource plan it can be decided that how many users of a given profile type are required for a project and for what duration of time.
SummaryWith an integrated resource planning software, such as BizMerlin resource management and planning the organizations can link different entities like projects to resources, resources to skills, resources to positions, positions to candidates and skills and many more such links. It easily answers the questions that were raised initially.