May 13, 2019 · Getting Started in BizMerlin & FAQs,
BizMerlinHR allows you to manage who sees what on other user’s profile so they only have access to the information that is relevant for them.
Find below a detailed table (and images) comparing what Standard Non Admin Users vs. Site Admin Users can see/edit in other user’s profiles given their default permissions settings, and how to control additional permissions through User Groups and User Groups Permissions.
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WHO SEES WHAT IN OTHER USER’S PROFILES?
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| Standard Non Admin Users | “Expanded User View” Permission Holders |
Custom Permission Holders | Site Admin Users | |
| USER PROFILE TABS | This is the default configuration for non system admin users. Standard basic level of permissions with no Ad-Hoc Permissions enabled. | This is the default configuration for those with “Expanded User View” Permissions. To enable this view check the “Expanded User View” Permission box in the User Group Permissions. | Permissions to edit or view details in other employee’s profile record can be managed one-by-one through User Groups and User Group Permissions.Please, find below, the different granular permissions available. | Site Admins have universal access to view and edit |
| Info |
Only Basic Info fields* | ALL info fields** AND Custom Fields | ALL info fields AND Custom Fields | |
| Docs | No | No | User Attachment | Yes |
| Inbox | No | No | User Task View | User Task List | User Task List View | User Task Deletion | Yes |
| PTO | No | No | PTO Management | Yes |
| Goals | Only those goals in which employee plays a role as a supervisor or collaborator | Only those goals in which employee plays a role as a supervisor or collaborator | Goal View | Goal Edit | Goals for other Users – Edit | Yes |
| Feedback | Feedback made public is visible to all users | Feedback made public is visible to all users | Performance Feedback Delete | Yes |
| Reviews | No | No | Performance Review Administration | Yes |
| Skills | No | No | Skill View | Skill Delete | Skill Edit/Details | Skill Matrix View | Skill Matrix Edit | Skill Type Edit/Details | Yes |
| Training | Yes | Yes | Yes | |
| Projects | No | No | Yes | |
| Assets | No | No | Assets View | Assets Edit | Yes |
| Financials | No | No | Financials Detail View | Yes |
| Forms | No | No | Yes | |
| Admins | No | No | Yes | |
*Basic Info Fields include: Department | Profile | Start Date | Reports to | Email | Cell Phone | Office Phone | IM | Birthday | Location | Time Zone
** All Info Fields include: Basic Info Fields AND: Full Name | Worker Type | Notes | FT/PT
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View of a User Profile by a SITE ADMIN USER
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View of a User Profile by a “EXPANDED USER VIEW” Permission holder
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View of a User Profile by a NON SYSTEM ADMIN USER
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View of a User Profile by a NON SYSTEM ADMIN USER
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View of a User Profile by a SITE ADMIN USER
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