May 13, 2019 · Getting Started in BizMerlin & FAQs,
Who sees What in other User’s Profile?
BizMerlinHR allows you to manage who sees what on other user’s profile so they only have access to the information that is relevant for them.
Find below a detailed table (and images) comparing what Standard Non Admin Users vs. Site Admin Users can see/edit in other user’s profiles given their default permissions settings, and how to control additional permissions through User Groups and User Groups Permissions.
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WHO SEES WHAT IN OTHER USER’S PROFILES?
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| Standard Non Admin Users | “Expanded User View” Permission Holders |
Custom Permission Holders | Site Admin Users | |
| USER PROFILE TABS | This is the default configuration for non system admin users. Standard basic level of permissions with no Ad-Hoc Permissions enabled. | This is the default configuration for those with “Expanded User View” Permissions. To enable this view check the “Expanded User View” Permission box in the User Group Permissions. | Permissions to edit or view details in other employee’s profile record can be managed one-by-one through User Groups and User Group Permissions.Please, find below, the different granular permissions available. | Site Admins have universal access to view and edit |
| Info |
Only Basic Info fields* | ALL info fields** AND Custom Fields | ALL info fields AND Custom Fields | |
| Docs | No | No | User Attachment | Yes |
| Inbox | No | No | User Task View | User Task List | User Task List View | User Task Deletion | Yes |
| PTO | No | No | PTO Management | Yes |
| Goals | Only those goals in which employee plays a role as a supervisor or collaborator | Only those goals in which employee plays a role as a supervisor or collaborator | Goal View | Goal Edit | Goals for other Users – Edit | Yes |
| Feedback | Feedback made public is visible to all users | Feedback made public is visible to all users | Performance Feedback Delete | Yes |
| Reviews | No | No | Performance Review Administration | Yes |
| Skills | No | No | Skill View | Skill Delete | Skill Edit/Details | Skill Matrix View | Skill Matrix Edit | Skill Type Edit/Details | Yes |
| Training | Yes | Yes | Yes | |
| Projects | No | No | Yes | |
| Assets | No | No | Assets View | Assets Edit | Yes |
| Financials | No | No | Financials Detail View | Yes |
| Forms | No | No | Yes | |
| Admins | No | No | Yes | |
*Basic Info Fields include: Department | Profile | Start Date | Reports to | Email | Cell Phone | Office Phone | IM | Birthday | Location | Time Zone
** All Info Fields include: Basic Info Fields AND: Full Name | Worker Type | Notes | FT/PT
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View of a User Profile by a SITE ADMIN USER
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View of a User Profile by a “EXPANDED USER VIEW” Permission holder
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View of a User Profile by a NON SYSTEM ADMIN USER
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View of a User Profile by a NON SYSTEM ADMIN USER
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View of a User Profile by a SITE ADMIN USER
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