BizMerlin Shared Responsibility Statement

At BizMerlin we take comprehensive measures to protect our infrastructure, network, and applications; train employees in security and privacy practices; build a culture where being worthy of trust is the highest priority, and put our systems and practices through rigorous testing and auditing.

While BizMerlin is responsible for securing each aspect of the service that’s under our control, customers play a key role in ensuring their teams and data are protected and secure. If you are a site admin of your BizMerlin cloud site, you have the ability to configure, use, and monitor your account in ways that meet your organization’s security, privacy, and compliance needs.

We’ve put together this guide to help you understand what BizMerlin does to keep your account safe, and what you can do to maintain visibility and control over your team’s data. At a high level, BizMerlin handles the security of the application, the system it runs on, and the environment the system is hosted within.

BizMerlin Responsibility

Encrypt user data

BizMerlin customers interact with our systems through our mobile, desktop, and web applications, and APIs. Regardless of which app you’re using, we protect your data both in transit and at rest.

Data in transit

To protect data in transit between BizMerlin apps and our servers, BizMerlin uses Secure Sockets Layer (SSL)/Transport Layer Security (TLS) for data transfer, creating a secure tunnel protected by 128-bit or higher Advanced Encryption Standard (AES) encryption. File data in transit between a BizMerlin client (currently desktop, mobile, API, or web) and the hosted service is encrypted via SSL/TLS.

For endpoints we control (desktop and mobile) and modern browsers, we use strong ciphers and support perfect forward secrecy and certificate pinning. Additionally, on the web we flag all authentication cookies as secure and enable HTTP Strict Transport Security (HSTS) with includeSubDomains enabled. To prevent man-in-the-middle attacks, authentication of BizMerlin front-end servers is performed through public certificates held by the client. An encrypted connection is negotiated before the transfer of any files ensures secure delivery to BizMerlin front-end servers.

Data at rest

BizMerlin files at rest are encrypted using 256-bit Advanced Encryption Standard (AES). Files are stored in multiple data centers in discrete file blocks. Each block is fragmented and encrypted using a strong cipher. Only blocks that have been modified between revisions are synchronized.

Customer Responsibility

Configure sharing and viewing permissions

BizMerlin gives you the flexibility to configure your account to support your security, collaboration, and privacy needs. Admins can review and modify these settings through the Admin Console to reflect their sharing or regulatory environment.

Team members

Team members can be easily added, removed, and reviewed from the Admin Console. To ensure sensitive data in your BizMerlin account can only be accessed by the right people, we recommend frequently reviewing this list. You can then remove access when someone leaves your organization or no longer requires access due to a change in job role. Similarly, you can modify team members’ roles in the Admin Console so that each user account has the appropriate level of access.

Shared responsibility

At BizMerlin, we have identified three areas as shared responsibility.

  • Policy and compliance: Ensuring that the system meets your business needs and is operated in accordance with industry, regulatory and legislative compliance obligations.
  • Users: The creation and management of user accounts
  • Information: The content that you create on BizMerlin apps

 

BizMerlin Responsibility Your Responsibility
Policy and Compliance
  • Consider the risk profile of our customers when assessing the need for security controls
  • Have a comprehensive security risk management program in place and effectively implement the controls
  • Be clear about our compliance state
  • Make available the information you need to make your decisions about our platforms
  • Help you to respond to cybersecurity incidents
  • Ensure our system has failover and redundancy built-in
  • Receive and manage vulnerability reports related to our products
  • Operate within the law of the various jurisdictions
  • Assess the suitability of our cloud-based platforms based on the information we provide
  • Ensure the platform is sufficient to meet your compliance needs
  • Meet your data breach disclosure and notification requirements when relevant
  • Protect your endpoints through good security practices
  • Understand your risk profile and the sensitivity of your data
Users
  • Develop and roll out security controls that empower you to manage your users effectively
  • Monitor our platforms for bad or malicious use
  • Approve user access to your data
  • Periodically review the list of users with access to your data and remove access from anyone who shouldn’t have it
  • Monitor your organization’s user accounts for bad or malicious use
  • Force password changes when needed
  • Notify BizMerlin of any unauthorized use of your organization’s accounts
Information
  • Access your data only if there is a specific support need to do so
  • Notify you of any breach we become aware of that affects your data
  • Maintain system-level back-ups (which includes your information)
  • Create backups of your data